Care Coordinator Resources: Find Agencies Fast
Instant access to 12,251+ Medicare-certified home health agencies. Designed for care coordinators, case managers, discharge planners, and referral teams who need fast, reliable agency lookups during discharge planning and care coordination workflows.
The Care Coordinator Workflow Challenge
Every day, care coordinators face the same challenge:
- Patient ready for discharge → Need home health ASAP
- Limited information → You have patient city/ZIP, not agency details
- Slow lookup process → CMS.gov search takes 10+ minutes per agency
- Incomplete information → CMS.gov lacks services, bed availability, direct admission numbers
- Multiple agencies to contact → Many referrals are rejected due to bed unavailability or service limits
- Time pressure → Every minute adds to LOS (length of stay) costs
This directory solves this problem: One search, instant results, verified contact information.
Why Care Coordinators Choose This Directory
- ✓Instant Location Search: Enter city/ZIP and see all agencies instantly. No more manual CMS.gov queries.
- ✓Complete Service Details: See all services each agency offers (nursing, PT, OT, speech, MSW). Match patient needs immediately.
- ✓Direct Contact Numbers: Verified phone numbers for each agency. Reduces dial-tag frustration.
- ✓Faster Discharge Planning: Reduce time-to-referral from 15+ minutes to 2-3 minutes. Lower LOS costs.
- ✓Better First-Call Success: Know agency capabilities before calling. Ask the right questions. Higher acceptance rates.
- ✓Reliable Data: Data sourced directly from CMS Provider of Services files. Updated quarterly. No outdated information.
The 5-Minute Referral Workflow
🚀 Discharge planning shouldn't take 15 minutes. Here's how to do it in 5.
Minute 1: Search by Location
Enter the patient's city or ZIP code. The directory instantly displays all agencies in that area. No waiting, no manual lookup required.
Minute 2: Review Service Offerings
Scan each agency's service list. Is the patient a nursing case? PT-heavy? Multiple disciplines? Identify 2-3 agencies that best match patient needs.
Minute 3: Check Specializations
Does patient have complex needs? (e.g., wound vac, IV therapy, tracheostomy) Some agencies specialize in complex patients. Others focus on routine nursing. Choose accordingly.
Minute 4-5: Make the Call
Call the top 2-3 agencies with verified phone numbers. Lead with patient needs and timeline. More agencies = higher acceptance probability.
💡 Pro Tip: Call multiple agencies simultaneously. First agency with available bed wins the referral. This maximizes acceptance rates.
Common Coordinator Scenarios & How This Directory Helps
Scenario 1: Rural Patient Discharge
Patient lives in a small town. You need to quickly identify agencies covering rural areas. Search by ZIP code and confirm service area coverage. Make faster referral decisions in low-density markets.
Scenario 2: Complex Care Needs
Patient requires PT, OT, nursing, and social work. Find agencies offering all four services. Avoid split placements (patient goes to one agency, therapists to another). Simplified care coordination = better patient outcomes.
Scenario 3: Specialized Services
Patient needs IV therapy, chemotherapy, or wound care. Not all agencies offer these. This directory helps you quickly identify specialized agencies and avoid blind calls to agencies that can't help.
Scenario 4: Managed Care or Payer Contracts
Insurer requires you to use in-network agencies. Quickly identify which agencies in patient's area participate. Speeds up authorized referrals.
Scenario 5: After-Hours Discharge
Patient discharged on Friday evening. Main office is closed. Call smaller agencies or on-call coordinators. This directory provides multiple contact options so you don't get stuck.
Care Coordination Best Practices with This Directory
1. Search by Service Type
Don't just search by location. Filter by required services (nursing, PT, OT, speech therapy). This narrows options and improves first-call acceptance rates.
2. Prepare Your Referral Information
Before calling, have patient data ready: demographics, diagnosis, required services, payer info, discharge date/time. Prepared coordinators get faster responses.
3. Call Multiple Agencies
One agency may have no beds. Two probably have beds. Call 2-3 agencies in parallel to maximize acceptance. This directory makes that easy — all numbers in one place.
4. Verify Service Area Coverage
Agency appears in patient's ZIP code search, but does it actually serve that patient's address? Ask during intake: "Is [specific address] within your service area?"
5. Document Agency Response
Note why agencies accept or decline referrals. Pattern analysis helps you refine future referral strategy. Which agencies accept complex cases? Which focus on routine nursing? Build your mental map.
6. Build Preferred Agency Lists
Over time, identify 3-5 agencies in each region that consistently accept referrals, provide good communication, and achieve positive patient outcomes. Default to them first.
Ready to Speed Up Care Coordination?
Search by city or state to instantly find agencies, review services, and get contact information for faster referrals.
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